Sr. Account Executive, Hospitality

Position: Sr Account Executive, Hospitality

Division: Partnership Marketing

Location: New York City

Reports to: Director, Hospitality

Company

Allied Sports launched in 2019 with a singular mission – to lead modern marketers in the undeniable shift from Sponsor to Storyteller™. Today, we are an independent, full-service agency operating from the Allied Global Marketing network. Led by industry veterans with a rookie spirit, our award-winning team helps buyers and sellers in sports find, negotiate, and activate high-performing partnerships. Sports Business Journal named Allied Sports one of the Best Places to Work in Sports in 2023 and 2024, and Front Office Sports named the agency among the Best Employers in Sports for 2024.

At Allied Sports, we let our values speak louder than our value proposition. We begin every weekly all-

company meeting by reinforcing the organizational values that define what it means to be Allied.

• Driven – All grit, no quit. We love what we do and use that drive to help our clients win every day.
• Versatile – Built for change. We strive for continuous improvement; progress, not perfection.
• Meticulous – Do the corners because details matter. Little things done well make big things happen.
• Real – We lead with transparency and vulnerability to empower teammates who feel heard and seen.
• One – We, not me. We always put team first and find every opportunity to reward the assist.

Opportunity

Allied Sports is recruiting a motivated, dedicated, and enthusiastic person to join our fast-paced team to assist with the ideation, execution, and day-to-day management of C-Suite customer hosting programs for a technology client, in the golf & NFL space. This person will report to the Director and will be responsible for supporting event planning and execution of exclusive and memorable customer hosting experiences, and agency business initiatives.

Responsibilities

The position of Senior Account Executive is client and C-Suite executive facing. The role’s primary objective is to support Cisco in building bespoke customer hosting experiences while keeping all event and program deliverables on track, ensuring a successful customer hosting program through deliverable creation, asset management, vendor and hotel management, tier-1 hospitality and white glove service, customer registration and communications, project management and onsite event execution.

• Responsible for assisting with the day-to-day and onsite management of a client and their respective sports and entertainment customer hosting (events) portfolio.
• Ideate, create, develop and execute customer hosting programs. This will include, but is not limited to the following materials distributed to a C-Suite level audience, the client, vendors or other counterparts.
• Lead strategic program development, including research, concepting, and preparation of client-facing recommendations and presentations
• Own end-to-end project management, including timelines, run-of-show documents, execution guides, staff materials, tracking tools, status reporting, meeting notes and presenting on calls with clients and vendors
• Develop and manage all event communications and materials, including guest and executive communications, print assets, customized registration, event briefings, and post-event recaps/reporting
• Source, contract, and manage vendor and production partners, overseeing relationships and coordinating all deliverables on behalf of the client
• Manage event financials, including budgets, estimates, reconciliation, client invoicing, and expense tracking
• Maintain exceptional quality control across all experiential and operational elements and deliver exemplary onsite client and guest service during program execution
• Work with various stakeholders; including client, agency partners and vendors to bring these customer hosting programs to life. This will include but is not limited to:
  • • Manage assets: inventory, allocation, reporting and tracking
    • Lead travel and guest logistics, including hotel research and sourcing, rooming lists, on-site lodging management, transportation planning, and executive/VIP movements
    • Design and execute curated gifting experiences and premium guest amenities, including hands-on build and on-site delivery
    • Lead décor sourcing, signage, and spatial design for hospitality environments, including the execution of award-winning hospitality suites
    • Own end-to-end event logistics and operations, including on-site management of hospitality registration, ticketing, concierge-style guest services, and food and beverage planning and execution, etc.   

Qualifications

• Passion for hospitality, design, gifting and creating exceptional experiences in sports and entertainment environments for C-suite and executive audiences
• Preferred 3+ years of experience in client-based events, executive hosting, hospitality, or experiential marketing (agency experience preferred), with demonstrated strength in event planning, customer hosting, registration, communications, and event marketing
• Exceptional organizational skills, unmatched attention to detail, strong project management skills and the ability to create and deliver clear, high-quality presentations and materials to clients and executives
• Ability to handle precise asset management records, allocation, tracking and reconciliation
• Team-oriented, self-started who is confident taking the initiative, always 10 steps ahead to figure out solutions before problems arise (there will always be last minute client requests!) while thriving in a fast-paced, high-pressure environment
• Strong ability to manage multiple projects simultaneously with excellent prioritization, time management, and written and verbal communication skills
• Excellent interpersonal skills, both written and oral; flexible and adaptable in working with different personalities
• Knowledgeable in the Microsoft Office suite; particularly Excel, PowerPoint, Word as well as experience building and owning registration websites, asset management & reporting
• Ability to drive rental vehicles, lift 50+ lbs and be standing for 8 hours at a time while onsite
• Flexibility and willingness to travel domestically, approximately 30% of the time, and work weekends or holidays as needed

Considerations

• Base salary range in New York, NY: $70K–80K annually
• This represents the salary range that Allied Sports, in good faith, might be willing to pay for this job at the time of this posting. Actual base salary depends on several factors, including market dynamics, location and region, experience, specialized skills/training (education), and level of responsibility. Allied Sports expects to hire for this position near the middle of the range. Allied Sports would consider paying a salary or rate near the higher end of the range only in truly exceptional circumstances, where an external candidate has experience, credentials, or expertise that far exceed those required or expected for the position.
• Hybrid schedule: Office in New York, NY with 3 days in-office (Tues-Thurs) and 2 days remote (Mon & Fri) weekly.
• Open to a fully remote schedule for potential candidates outside the NYC area who have substantial experience and skills

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